Clutter is the biggest enemy to any office. It is very important to continuously maintain your office, but all types of paper and good-to-have stuff can easily take over if you do not take charge yourself. The best weapon is proper planning but also using the right furnishings in the right size and amount.
Try to group your stuff in a logical way based on subject as well as frequency. It looks much better and makes it easier to find. All your storage solutions should be flexible and easy to change and extend according to different need.
Doors, drawers and various holders will help you to create an efficient, calm and tidy look.
Desk top .
Avoid too much stuff on your desk top. It is inconvenient and makes it look messy. Storage of papers/issues that you are working with right now can be stored in separate magazine holders or if the desk space allows it, good letter trays.
Tools that you need often could be placed on the desktop in nice containers or grouped tightly together if it is convenient and improves the visual impression. Like a nice stapler, a puncher and a tape dispenser.
Drawer units are great for storing smaller items, like paper clips, push-pins, tape, glue etc. that you use frequently but also for storing papers divided in one subject per drawer. Can be used under the table top or as a shelf for a printer or a scanner. Gives plenty of storage close at hand and it’s easy to add additional units if needed.
Use available wall space for space saving shelves. It is very good to utilize wall shelves for binders and magazine holders that you use semi-frequently. Put the shelves close at hand behind you or above you.
A set of good looking book supports will make the shelves even more efficient. Wall shelves on a rail system offers maximum flexibility.
Place the shelves with minimum air between them for best use and look.
A normal book case is very efficient for most storage but has the disadvantage of looking messy quite easily. Group books neatly and use binders and magazine files of the same color to prevent that.
Cabinet offers a lot of possibilities. Can be good for archive purposes or equipment that you want to hide or to be placed within stretch. The doors will help you to create a calm and tidy look. This helps to reduce stress and improve work joy.
A good filing system is essential for an enjoyable and efficient home office.
A good system will spare you frustration as well as time. Make sure that you put up a system that is logical and easy to overview. A good working system should be easy to maintain and flexible to extend and change.
1. Map down what you need to file
2. Try to divide your need into smaller group of related areas
3. Plan the storage space needed for the most efficient handling.
4. File only documents that have a value for the future.
A good tip is to use one file or binder for each main area. It helps you to keep the desk clean and focus on your task. A basic set up would require 10-12 files or binders.